How can I extend or shorten my project accommodation if the schedule changes?

Extending or shortening project accommodation works best when the booking agreement takes into account any potential changes to the schedule right from the start. Please let us know immediately if the project’s end date, the number of staff or accommodation requirements change. We will look into the available options and agree on the next steps in writing, so that your staff’s accommodation and your company’s invoicing remain under control.

Whether to extend or shorten project accommodation depends on forward planning

A project’s schedule often depends on the progress of the work, material deliveries or staffing arrangements. When making a booking, it’s worth letting us know not only your confirmed accommodation dates but also an estimate of any potential extension. We can take this into account when planning a suitable solution for your company project accommodation.

Agree in advance who is authorised to report changes and how these are to be confirmed. When both the client and we have a designated contact person, information will not get lost between the site, HR and the accommodation provider. Written confirmation by email or by any other agreed method also helps to prevent any confusion regarding accommodation dates and the number of people.

Giving advance notice of any changes offers the best chance of continuing to stay in the same flat and keeps the day-to-day running of the project predictable.

Extending or shortening project accommodation in practice

If the project is delayed, please get in touch before the end of the confirmed accommodation period. We will check whether the same accommodation can remain available for the team’s use. If the property is due to be booked by another party, we can look into finding another suitable property. Extensions are always subject to availability, so giving us plenty of notice improves your chances of retaining a convenient location and your current accommodation arrangements.

If the work is completed earlier than planned, please notify us of the new departure date immediately. Any shortening of the accommodation period will be dealt with in accordance with the terms and conditions agreed for the booking. Before confirming, it is worth checking what has been agreed regarding changes to and cancellations of the booking. Please also see our accommodation terms and conditions and, if necessary, ask for further details regarding the booking.

It is advisable to report changes in the number of employees at the same time

Accommodation requirements may change, even if the project’s end date remains the same. Please let us know the number of new guests, their arrival and departure dates, and any changes to staff. A staff member replacing another during the project can be accommodated in a vacated room, provided that the length of the accommodation period and the number of occupants in the flat remain unchanged. We will confirm any other changes on a case-by-case basis.

For example, a six-week project involving eight staff members may be scaled back to a team of five after the fourth week. In this case, we will check whether the whole group will continue to stay in their current accommodation or whether a solution better suited to their needs for the remainder of the period can be found. In this example, the two-week change affects three residents, so the notification will impact accommodation arrangements, keys and invoicing.

A clear notification of change speeds up the approval of the new arrangement

In your change request, please state the name of the booking or the company, the current accommodation period, the new desired end date and the number of guests. Please also let us know whether the contact person is changing or whether new keys are required for the flat. This will enable us to deal with everything in one go without the need for several follow-up messages.

We offer furnished accommodation ranging from a single night to several months, so we can help with both short-term accommodation needs and longer-term project-related moves. You can view our furnished flats or send us the updated project details. We will only confirm the change once a suitable solution and the relevant terms have been agreed upon jointly.