How should accommodation be organised for a project team working shifts?
Accommodation for a project team working shifts should be organised according to their shift patterns. Separate bedrooms, agreed quiet hours and transport arrangements that fit in with the shifts all help staff to recover.
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Accommodation for a project team working shifts works well when room allocation, quiet hours, transport and the use of communal areas are planned around the work rota. In Oulu, the location of the flat also affects everyday life: a short journey to the site leaves more time for sleep and reduces transport costs.
Accommodation for the project team working shifts begins with the allocation of rooms
Allocate staff to accommodation according to their shift. It is not advisable to place morning and night shift workers in the same bedroom, as the sound of alarm clocks, showers and people leaving will disturb their rest. A separate bedroom allows staff to sleep even if the rest of the flat is in use.
For a team of eight employees, one possible solution could be two furnished flats: four morning-shift workers in one and four evening- or night-shift workers in the other. If shifts change weekly, update the room allocation in line with the shift rota. Northern Apartments Oy’s in project accommodation The size of the flat and the layout of the rooms can be tailored to the team’s structure and the length of the stay.
It is advisable to accommodate staff on the same shift together, so that their rest is not disrupted by others leaving and returning.
Choose a flat that suits your work rota
Please let us know the size of your team, your shift arrangements, the location of the site and the length of your stay. Northern Apartments Oy will suggest a suitable solution based on room layout and location.
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Accommodation for a project team working shifts ensures a good night’s sleep
Agree on quiet times for the different shifts before the stay begins. A night-shift worker may need some peace and quiet, for example, between 8 am and 3 pm, whilst a morning-shift worker may be getting ready for bed as early as 9 pm. It’s best to carry out phone calls, cooking and washing at times when nobody is asleep.
Blackout curtains, separate bedrooms and the ability to adjust the room temperature make it easier to have a nap. Include the house rules in the booking confirmation and appoint a contact person from the team to deal with day-to-day queries. The company can also make use of Common rules for project accommodation.
Transport arranged to fit in with shifts saves rest time
Choose your accommodation based on the actual start times of your shifts, the location of the worksite and parking facilities. Public transport may not operate for shifts starting at 5.00 am or finishing after midnight. Check the route, car parking arrangements and whether separate vehicles are required for different shifts.
If the commute is reduced from 20 minutes to 10 minutes each way, one employee saves 20 minutes a day. In a project involving eight employees and 20 working days, the total saving is around 53 hours. The location of the project accommodation in Oulu It is therefore worth giving it the same weighting as the price of the flat.
Shared spaces need a clear routine for their use
Please agree on a rota for using the kitchen, bathroom and washing machine. Those on the morning shift can prepare their packed lunches for the following day before those on the evening shift return. Those on the night shift, on the other hand, need to be able to eat and wash without waking the others.
Before booking, please also check that there are sufficient crockery, cold storage space and laundry facilities. An accommodation unit that is too full leads to queues and disruption. If necessary, book an extra bedroom or flat if shifts change frequently or the team composition changes during the project.
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Is it a good idea to house employees on different shifts in the same flat?
People working different shifts can share the same flat, provided that everyone has their own bedroom and the team agrees on quiet times. It is best to avoid sharing a room, as waking up, showering and returning from a shift can disturb sleep. On long-term projects, it often makes most sense to allocate staff to accommodation based on their shift patterns.
How many staff members should be assigned to a single furnished flat?
The appropriate number depends on the size of the separate bedrooms, bathrooms and kitchen. It is advisable to provide each employee with their own bed and, in the case of shift work, preferably their own room. A flat for four employees can work well if there is sufficient storage space and washing or cooking does not result in constant queues.
How can we ensure that night-shift workers who sleep during the day are not disturbed?
Accommodate the night-shift worker in their own bedroom, which has blackout curtains and effective ventilation. Agree on a daily ‘quiet period’ during which others should avoid vacuuming, doing the washing, making phone calls and cooking noisily. The location of the flat is also important: a room next to a busy corridor, a lift or the main entrance may disturb the day-time nap.
How should transport be organised across two or three shifts?
Draw up a transport plan based on the rota and check the parking arrangements at the site as well as public transport timetables. Different shifts may need their own vehicles if working hours overlap or if public transport does not run early in the morning or at night. Also appoint a stand-in driver and agree on a procedure in case of vehicle breakdown or illness.
What information should you provide to the accommodation provider before making a booking?
Please specify the number of staff, work shifts, the duration of the project, the site address, the vehicles available and your preferred room allocation. Please also let us know about any weekly staff rotations, as well as cleaning and linen requirements. With this information, the accommodation provider can suggest a property that ensures a good night’s sleep and keeps commuting distances reasonable.
Arrange quiet accommodation for the project team
Please contact us on 050 502 0090 or by email at [email protected]. We’ll arrange accommodation in Oulu or elsewhere in our service area to suit your work shifts.
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